Current Students at IDMG

Academic Year is divided into semesters of at least 16 weeks, exclusive of registration and final examinations periods. A summer session of 6 weeks follows the second semester. Class work in the summer session is equivalent to class work in one semester. The first semester usually begins in June, the second semester in November, and the summer session in April.

In general, courses in the lower division (freshman and sophomore years) are numbered 1 to 99, courses in the upper division (junior and senior years) are numbered 100 to 200, and graduate courses are numbered 201- 400. Courses numbered 301 and above are generally professional courses in the doctoral program.

The unit of credit is the semester hour. Most classes taught at the University meet 3 hours a week. These classes carry 48 hours of instruction for an equivalent of 3 units of credit. Each unit of credit covers at least 16 semester-hours of instruction in the form of lecture, discussion, seminar, tutorial, or recitation, or any combination of these forms within a semester. Laboratory, field, or shop work is credited 1 unit for each three-hour week period.

Full-time graduate student are allowed to register a normal load of 12 units or a maximum load of 14 units during a semester. During the summer session, the normal load is 6 units.

The dean of the Graduate School is empowered to limit the academic load of students who are employed, whether full-time or part-time, outside the University. No graduate student who is employed on a full time basis shall be allowed an academic load of more than 10 units, whether in formal courses, in any semester unless he/she has the prior approval of the dean.

A regular graduate student is a prospective candidate for the master’s degree. He may be either be a part-time or full-time student.

A nonregular student may be (1) a nondegree, with credit; (2) a cross-registrant, with credit; and (3) a special student, without credit.

A nondegree student is one who is allowed take courses for credit in the University on the graduate and/or undergraduate levels provided that he satisfies the appropriate requirements for admission. He is not allowed to enroll for more than one semester except by special permission of the director and/or the registrar. He is a degree holder or undergraduate student who is not currently enrolled in any other institution of higher learning.

A cross-registrant is a student of the University who concurrently is a student of the University who concurrently takes courses for credit in his mother unit and in some other units of the University. Cross-registration is allowed only for justifiable reasons, and must have the approval of the dean of the college where the student is primarily enrolled.

A special student is one who is allowed to take courses for non-credit. He is not allowed to enroll more than 9 units a semester or for more than two years except by special permission from the dean. He may register any time, subject to other regulations of the University.

Courses approved by the University Council as prerequisites to other courses may not be waived. However, in meritorious cases, a student who is previously enrolled and fully attended a course that is a prerequisite to another may be allowed to enroll and attend the latter course for credit, without having passed or earned credit for the prerequisite course.

Permission shall be granted only upon application by the student. The application shall be accompanied by a certification from the student’s instructor in the prerequisite course that the student had fully attended the said course. The application, furthermore, shall be accompanied by a certification from the Dean of Students that the student’s failure to pass or earn credit in the prerequisite course was not due to disciplinary action imposed upon him.

Each college shall be authorized to grant the permission, and shall act through a dean’s committee which shall determine the merit of the application.

The student who is granted permission under these rules is required to enroll in the prerequisite course simultaneously with the course to which the former is a prerequisite, or immediately in the next semester.

Changes in matriculation (after the registration fees had been paid) for addition and/or dropping of subjects shall be made only for valid reasons. Such changes are allowed only after the student has registered or wrote-in. UPLB Form 26 is filled out for a change of matriculation and processed at the Office of the College Secretary. The form, after being duly accomplished, shall be submitted to the Registrar for assessment of fees and notation.

Change in matriculation becomes official only after payment of change of matriculation fees.

A student, with the consent of his instructor and dean, may drop a subject by filling out the prescribed UPLB Form 26-A before three-fourths of the hours prescribed for the semester has elapsed, and not later. If a subject is dropped after the middle of the semester term, the faculty member concerned shall indicate the date and the class standing of the student at the time of dropping as either “Passing” or “Failing”, solely for administrative guidance.

Any student who drops a course without the approval of his dean shall have his registration privileges curtailed or entirely withdrawn.

A student who does not register in the current semester without an approved leave of absence or does not return from an approved leave of absence is considered to have withdrawn without official leave from the Graduate School.

Leave of Absence. Leave of absence (LOA) should be requested in a written petition to the dean. The petition should state the reason for which the leave is desired and should specify the period of leave. The leave should not exceed 1 year but may be renewed for at most another year. When not taken in 2 successive years, the aggregate LOA should not exceed 2 years.

A student who needs to go on leave of absence beyond the allowable period of 2 years should apply for an honorable dismissal without prejudice to readmission.

The college, through the dean or his duly authorized representative shall inform the University Registrar and the parent/guardian of every student granted the leave of absence about such leave, indicating the reasons for the same and amount of money refunded to the student.

For leave of absence availed of during the second half of the semester, the faculty members concerned shall be required to indicate the class standing of the student (passing or failing) at the time of the application for the leave. No application for leave of absence shall be approved without indicating the student’s class standing by the instructors concerned. This, however, will not be entered in the official Report of Grades.

If a student withdraws after three-fourths of the total number of hours prescribed for the course has already elapsed, his instructor may give him a grade of “5” if his class standing up to the time of withdrawal is below “3”.

No leave of absence shall be granted later than 2 weeks before the last day of classes during the semester. If the inability of the student to continue with his classes due to illness or similar justifiable causes, his absence during this period shall be considered excused. In such case, the student shall be required to present an excuse slip to the faculty members concerned.

A student who withdraws from the college without formal leave of absence shall have his registration privileges curtailed or entirely withdrawn.

A graduate student whose degree status was discontinued may petition the dean of the Graduate School to be reinstated for the semester in which the decision to discontinue his status was taken. Such a petition requires a reinstatement fee.

The costs of attending UPLB fall into two categories: (1) tuition and related fees for services provided by the University; and (2) living costs and personal expenses.

Since the University is supported by the State, part of educational costs is subsidized by the government. The charges to be borne by the student may be substantially reduced by socialized tuition and the financial assistance program. Enrollment privileges are also provided by the University. Private scholarships, fellowships, and other grants also cushion the costs of education.

The following semestral fees are charged to all students enrolled in graduate programs in UP Los Baños.

Tuition (per unit)		P 1,000
Miscellaneous Fee		P 1,015
	Library Fee	P 800
	Athletic Fee	P 75
	Medical Fee	P 50
	Registration Fee	P 40
	Cultural Fee	P 50
	Student Fund	P 45.50
Laboratory Fee		P 200-600

All foreign students shall be charged the Education Development Fee (EDF) according to the following schedule:

		Non Resident	Resident
		Aliens	Aliens
Graduate
	Per Semester	US $ 500	US $ 250
	Per Summer	200	100
	For Residency Only	100	50

In addition to the matriculation fee, the following financial obligations should be taken into account in the student’s budget of expenses for the semester or academic year.

1. Entrance				P 30 (new students only)
2. Deposit (refundable when the student leave the University)				P 100 (new students only)
3. I.D. Card				P 130
4. Graduation Fee
	First UP degree			P 300
	Second UP degree			P 280
5. Application (Transferee)
	Filipino
		Graduate		P 250
	Foreigner
		Graduate
			Resident	P 200
			Non-resident	$ 25

1. Fine for late registration	P 50
2. Change of matriculation (enrollment in additional subject, substitution of one subject for another, or cancellation of a subject)	P 10/subject
3. Validation test (per unit)	P 50
4. Removal examination (per subject) taken outside the regular period for removal tests	P 20
5. Dropping of subject	P 10 (per unit)
6. Leave of Absence	P 150
7. Fine for absence without leave	P 225
8. Fine for late application for graduation	P 100
9. Certification	P 20
10. Transcript of Records	P 30/page

Graduate Education Development Fee (GEDF):
	Summer	US $ 200
	Semester	$ 500
For Residency Only		$ 100
Alien Certificate (paid upon arrival in the Philippines)		P 875
Visa (paid every six months)		P 375

A student who has paid his matriculation fees and who withdraws his registration or is granted honorable dismissal or leave of absence shall be entitled to a refund of his matriculation fees, except entrance and registration fees, in accordance with the following schedule:

Laboratory Fees will not be refunded after 1 week from the opening of classes where voluntary change is made from one course to another. Refund of tuition for a subject may be allowed only in the case of forced dropping of subjects.

All full-time university personnel shall be entitled to 100% waiver of tuition and miscellaneous fees (except student fund fees) in any U.P. College or unit. This applies to full-time personnel - permanent or temporary, regular incumbents or substitutes, casual or contractual, including project personnel, regardless of source of funds for their salaries as long as the funds either belong to the regular budget of the University or are institutional grants to the University, provided only that their appointments issue by the University are at least coextensive with the semester or term.

All regular part-time faculty (with at least 1 year of continuous service) shall be entitled to 100% waiver of tuition and miscellaneous fees (except student fund fees) in any U.P. College or unit provided that field of study is one of the academic thrusts of the faculty member’s home department or college. This applies to all part-time faculty - permanent or temporary, regular incumbents, or substitutes.

Faculty fellowships are created based on the greatest need of and usefulness to the University. The appointment of fellows is limited to the most able, promising and deserving in the line of study selected on the basis of the qualifications.

Teaching Associates refer to M.A./M.S./PhD. students who are assigned to teach six (6) to nine (9) units of undergraduate courses. They are required to enroll in six (6) to nine (9) units of graduate course work or six (6) units of thesis work in